Effective Date: September 27, 2026
Last Updated: September 27, 2026
Scene Ready Talent (“Scene Ready,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information entrusted to us.
This Privacy Policy explains how Scene Ready Talent collects, uses, discloses, protects and retains personal information through our website, talent application process, talent representation and development services, communications, bookings and related business activities.
Scene Ready Talent operates in Alberta, Canada. We handle personal information in accordance with applicable privacy legislation, including Alberta’s Personal Information Protection Act (PIPA), as applicable.
1. PERSONAL INFORMATION WE COLLECT
Depending on how you interact with Scene Ready Talent, we may collect personal information including:
• Name, preferred name and contact information
• Email address and telephone number
• City, province and general location
• Age or date of birth where reasonably required
• Parent or guardian information where applicable for minors
• Height, hair colour, eye colour and other physical characteristics relevant to casting
• Clothing and shoe sizes
• Photographs, headshots and other images
• Résumés, demo reels and professional materials
• Acting, performance, production and employment experience
• Skills, hobbies, occupations, special abilities and life experiences relevant to production
• Transportation and travel information relevant to work opportunities
• Availability and scheduling information
• Current or previous talent representation information
• Social media and professional profile links that you choose to provide
• Information relating to applications, interviews, training, auditions, bookings and representation
• Communications between you and Scene Ready Talent
• Information required to administer settlements, commissions, payments and related financial records
• Other information that you voluntarily provide to us or that is reasonably necessary for our business purposes
We may also collect information generated through our interactions with you, such as application status, booking history, availability responses, training records and communications.
2. HOW WE COLLECT PERSONAL INFORMATION
Where practical, we collect personal information directly from the individual to whom it relates.
This may include information submitted through our website, online application forms, email, telephone, interviews, in-person communications or other direct interactions.
In appropriate circumstances, we may also receive information from production companies, casting professionals, authorized representatives, industry contacts or other sources where permitted by applicable law and reasonably necessary for our business purposes.
We limit the amount of personal information we collect to what is reasonably necessary for the purposes for which it is collected.
3. WHY WE COLLECT AND USE PERSONAL INFORMATION
We collect and use personal information for reasonable business purposes, including to:
• Review and assess talent applications
• Determine suitability for talent representation and production opportunities
• Maintain talent profiles and records
• Communicate with talent and applicants
• Submit suitable talent for casting opportunities
• Coordinate auditions, bookings, schedules and production requirements
• Communicate with casting directors, production companies and other authorized industry professionals
• Provide talent development and training services
• Maintain records of availability, bookings and production activity
• Process settlements, commissions and payments
• Maintain accounting, tax and business records
• Respond to inquiries and requests
• Operate, maintain and improve our website, systems and services
• Protect the security and integrity of our business and information systems
• Meet legal, regulatory, contractual and accounting requirements
• Establish, exercise or defend legal rights where reasonably necessary
We will not collect, use or disclose personal information for purposes that are unrelated to the purposes described in this Privacy Policy unless permitted or required by law or we obtain appropriate consent.
4. CONSENT
Scene Ready Talent generally relies on consent when collecting, using or disclosing personal information, except where applicable law permits or requires otherwise.
By voluntarily submitting personal information to Scene Ready Talent, including through our online application process, you acknowledge that we may collect, use and disclose that information for the reasonable purposes described in this Privacy Policy and for the specific purposes communicated to you at the time of collection.
Where additional consent is required for a particular use or disclosure, we will seek that consent.
You may withdraw or change your consent, subject to legal, contractual or other reasonable limitations. If you withdraw consent, we will explain any consequences that may reasonably result from doing so.
5. DISCLOSURE OF PERSONAL INFORMATION
Scene Ready Talent may disclose personal information when reasonably necessary for the purposes described in this Privacy Policy.
Depending on the circumstances, information may be disclosed to:
• Casting directors and casting professionals
• Production companies, producers and authorized production personnel
• Industry professionals involved in casting, production or talent development
• Service providers who assist us with website hosting, online forms, information technology, communications, document management, accounting, payroll or other business functions
• Professional advisors, including legal, accounting or other professional advisors where reasonably necessary
• Government authorities, regulators or other parties where disclosure is required or permitted by law
When information is submitted for a casting or production opportunity, we may provide appropriate talent information and materials to authorized production or casting personnel for legitimate casting and production purposes.
We do not sell personal information.
6. PHOTOGRAPHS, PROFILE INFORMATION AND CASTING MATERIALS
Because Scene Ready Talent operates in the film, television and commercial production industry, photographs, headshots, résumés, measurements, skills, experience and other profile information may be used and disclosed as reasonably necessary to evaluate and submit talent for legitimate opportunities.
Information provided to production or casting professionals may be retained by those third parties in accordance with their own privacy practices and applicable legal requirements.
We will make reasonable efforts to disclose only information that is appropriate and reasonably necessary for the relevant casting or production purpose.
7. SERVICE PROVIDERS AND INFORMATION OUTSIDE CANADA
Scene Ready Talent uses third-party technology and service providers to operate portions of our business.
These providers may collect, store or process personal information on our behalf. Depending on the service, information may be processed outside Canada.
For example:
• Our online talent application form is provided through Tally, a company based in Belgium. Tally states that form data is stored on servers within the European Union.
• Our website and certain website-related services are provided through GoDaddy. GoDaddy states that customer data associated with its Websites + Marketing services is housed in data stores in the United States.
Other service providers may process information in Canada, the United States, the European Union or other jurisdictions where those providers operate.
These service providers are authorized to process information only for purposes related to the services they provide to Scene Ready Talent, subject to their applicable agreements and privacy obligations.
Information processed outside Canada may be subject to the laws of the jurisdiction in which it is processed.
Individuals may contact our Privacy Officer using the contact information below to obtain information about our policies and practices relating to service providers outside Canada.
8. INFORMATION SECURITY
Scene Ready Talent takes reasonable measures appropriate to the sensitivity of personal information to protect it against unauthorized access, collection, use, disclosure, copying, modification, loss, disposal or destruction.
Our safeguards may include:
• Password protection and access controls
• Role-based access to business systems
• Authentication and account security measures
• Administrative procedures and confidentiality requirements
• Secure electronic systems and data transmission
• Limiting access to personal information to individuals who reasonably require it for their responsibilities
• Procedures for identifying and responding to privacy and security incidents
No electronic system or method of transmitting information over the internet can be guaranteed to be completely secure.
9. ACCURACY OF PERSONAL INFORMATION
Scene Ready Talent makes reasonable efforts to ensure that personal information is accurate and current where it is necessary for the purposes for which it is used or disclosed.
Individuals are encouraged to notify us when their personal information changes.
We may also request updated information from represented talent when necessary for casting, production, payment, safety or administrative purposes.
10. ACCESS TO PERSONAL INFORMATION
Subject to applicable law, individuals may request access to personal information about themselves that is held by Scene Ready Talent.
Access requests must be made in writing and should provide enough information for us to identify the individual and locate the relevant information.
We will make reasonable efforts to assist with access requests and will respond in accordance with applicable privacy legislation.
Some information may be withheld where permitted or required by law, including certain confidential information or information relating to another individual.
11. CORRECTION OF PERSONAL INFORMATION
Individuals may request correction of personal information held by Scene Ready Talent if they believe that the information is inaccurate or incomplete.
Correction requests should be made in writing to our Privacy Officer.
Where appropriate, we will correct information or annotate the relevant record in accordance with applicable law.
12. RETENTION AND DESTRUCTION OF PERSONAL INFORMATION
Scene Ready Talent retains personal information only for as long as reasonably necessary for the purposes for which it was collected, for legitimate business purposes, or to satisfy legal, accounting, tax, contractual or regulatory requirements.
When personal information is no longer reasonably required, we will take reasonable steps to securely destroy it or make it non-identifying, as appropriate.
Different categories of information may be retained for different periods depending on their purpose and legal or business requirements.
13. PRIVACY BREACHES
Scene Ready Talent maintains procedures for responding to actual or suspected privacy and security breaches.
If a breach occurs, we will assess the circumstances and take reasonable steps to contain the breach, reduce potential harm, investigate what occurred and determine whether notification is required.
Where applicable law requires notification to affected individuals or the Office of the Information and Privacy Commissioner of Alberta, Scene Ready Talent will make the required notifications.
14. MINORS
Scene Ready Talent may represent or work with individuals under the age of 18.
Where appropriate, we may require information or consent from a parent or legal guardian and may apply additional procedures designed to protect the privacy and interests of minors.
We will collect information about minors only for reasonable purposes related to our legitimate business activities and the individual's potential participation in productions or talent services.
15. COMMUNICATIONS
We may use the contact information provided to us to communicate about applications, representation, auditions, casting opportunities, bookings, availability, training, payments, administrative matters and other services or activities directly related to Scene Ready Talent.
Where required by applicable law, we will obtain appropriate consent before sending commercial electronic messages.
16. WEBSITE AND COOKIES
Our website and the third-party services used to operate it may use cookies, similar technologies or standard website technologies for functions such as website operation, security, performance, analytics or improving the user experience.
Some website information, such as technical information or anonymous website visit information, may be collected automatically by our website or service providers.
You can adjust certain browser settings to control cookies. Disabling some cookies or similar technologies may affect the functionality of portions of the website.
17. THIRD-PARTY WEBSITES AND SERVICES
Our website may contain links to third-party websites, social media platforms or other services.
Scene Ready Talent is not responsible for the privacy practices, security or content of third-party websites or services.
We encourage users to review the privacy policies of third parties before providing them with personal information.
18. PRIVACY OFFICER AND PRIVACY QUESTIONS
Scene Ready Talent has designated a Privacy Officer responsible for overseeing our privacy practices and responding to privacy-related inquiries.
For questions about this Privacy Policy, requests for access or correction, concerns about the handling of personal information, or other privacy matters, please contact:
Scene Ready Talent
Attention: Privacy Officer
Email: info@scenereadytalent.com
Website: www.scenereadytalent.com
19. PRIVACY COMPLAINTS
If you have a concern about how Scene Ready Talent has collected, used or disclosed your personal information, we encourage you to contact us first so that we can review and attempt to resolve the concern.
If you are not satisfied with our response, you may have the right to contact the Office of the Information and Privacy Commissioner of Alberta (OIPC).
Office of the Information and Privacy Commissioner of Alberta
Website: https://oipc.ab.ca/
Under Alberta's Personal Information Protection Act, individuals may have rights to request access to their personal information, request corrections and make privacy complaints.
20. CHANGES TO THIS PRIVACY POLICY
Scene Ready Talent may update this Privacy Policy from time to time to reflect changes to our business, services, technology, service providers or legal requirements.
When changes are made, the updated policy will be posted on our website and the effective date will be updated.
We encourage individuals to review this Privacy Policy periodically.
21. CONTACT INFORMATION
Scene Ready Talent
Calgary, Alberta, Canada
Email: info@scenereadytalent.com
Website: www.scenereadytalent.com
© 2026 Scene Ready Talent. All rights reserved.
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